ON3

Executive Assistant

Candidates and Recruiters DO NOT contact ON3 directly. Please follow the steps to apply. All applications must go through Contractor Staffing Source.

At On3, we are on the lookout for a dynamic and tech-savvy Executive Assistant to join our team. If you thrive in fast-paced environments, excel at multitasking, and have a passion for ensuring everything runs smoothly, this is the opportunity you've been waiting for! As our Executive Assistant, you'll be the essential support system for our leadership team, helping to manage daily operations, coordinate projects, and drive company success. Join us, and become an integral part of a company that values innovation, growth, and collaboration.

On3 is an award-winning AI/Mobile-Based Learning Application designed specifically for fieldworkers in the construction, trade contractor, and manufacturing industries. We empower companies to capture critical work processes in video, create multilingual learning modules, and enhance team skills using AI to verify retention. Our mission is to transform how frontline personnel learn and grow, partnering with some of the largest builders in the industry, including DR Horton and Pulte Group. At On3, we value a collaborative, innovative, and fun work environment where you can thrive and grow alongside passionate professionals.

Learn more about us at: https://www.on3.ai/ 

In this role, you'll be the right hand to our leadership team, providing essential administrative and operational support. From managing executive calendars and coordinating high-impact meetings to handling communication and overseeing project timelines, you'll be instrumental in keeping everything on track. Your organizational skills and proactive approach will help optimize processes, ensure seamless communication between teams, and contribute to the overall efficiency of our growing company. 

Key Responsibilities:

• Provide administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, and PowerPoint).
• Manage and organize email communications, ensuring timely responses and follow-ups.
• Assist with project management, tracking deadlines, deliverables, and team progress.
• Coordinate with internal teams and external stakeholders, facilitating communication and project updates.
• Maintain and manage CRM data, with a preference for experience using HubSpot.
• Handle confidential and sensitive information with discretion and professionalism.
• Conduct research and compile data for reports and presentations.
• Support various team initiatives and projects, optimizing processes and ensuring smooth workflows.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably in a technology or related industry.
• Strong verbal and written communication skills with a keen attention to detail.
• Must be able to speak, write, and understand English fluently.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with CRM systems, particularly HubSpot, is highly preferred.
• Exceptional organizational skills and ability to manage multiple tasks and deadlines.
• Strong problem-solving abilities and a proactive approach to addressing challenges.
• Ability to work independently and thrive in a remote work environment.
• Knowledge of the home building industry or experience supporting technology teams is a plus.
• Must be able to work from 8 AM - 5 PM CST. 

What We Offer:

• Full-Time position
• Competitive hourly rate at:
• Entry-level experience: $5 - $7 per hour.
• Mid- Level experience: $6 - $8 per hour.
• Flexible remote work environment.
• Paid time off
• Opportunities for professional growth and development.
• A collaborative and supportive team culture.

How to Apply

If you are ready to be part of an innovative team transforming the construction industry, please submit your resume and a cover letter detailing your experience and qualifications. We look forward to hearing from you!